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Legal stuff

Legal stuff

1. Definitions

  • Anti-Bribery Laws: The applicable anti-bribery laws in the country in which the EPCC Global In-Person Event is held, or where it is an EPCC Digital Event, the laws of Portugal and Canada
  • Applicable Laws: All applicable laws, statutes, regulations from time to time in force and as applicable in the country in which the EPCC Global In-Person Event is held, or where it is an EPCC Global Digital Event, the laws of Portugal and Canada
  • Attendee: An attendee to an EPCC In-Person Event, including a hosted buyer, or to an EPCC Digital Event
  • Booth: Shall have the same meaning as a Stand
  • COVID-19: Coronavirus disease (COVID-19), Severe Acute Respiratory Syndrome Coronavirus 2 (SARS-CoV-2); or any mutation or variation of SARS-CoV-2
  • Discriminatory Behavior: Any act of discrimination including but not limited to verbal comments that indicate superiority related to gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, race, age or religion, deliberate intimidation, sustained disruption of talks or other events, unsolicited physical contact, advocating for, or encouraging any of the above behavior
  • Exhibitor: Shall mean any business, company, organization, partnership, firm or individual to whom a Booth/Stand has been allocated for the purpose of exhibiting at the EPCC Global In-Person Event, including all staff and representatives of such Exhibitor
  • EPCC: Shall mean Regent Exhibitions Limited, where you are an Exhibitor, Participant or Attendee at the EPCC in Frankfurt Exhibition, or EPCC Global LDA where you are an Exhibitor, Participant or Attendee at the EPCC Global exhibition, or Regent Exhibitions Limited where you are an Attendee or Participant at an EPCC Global Digital Event
  • EPCC Global: Shall mean EPCC Global Inc (Canada), EPCC Global LDA (Portugal) and Explore Productive Chamber of Commerce (EPCC), Nepal.
  • EPCC Global Digital Event: Shall mean an event hosted by EPCC, to be attended by Participants and Attendees virtually through digital means
  • EPCC Global Events: Comprise EPCC Global In-Person Events or other events to be attended in person and the EPCC Global Digital Events (including, but not limited to, PlanetEPCC)
  • EPCC Global In-Person Event: Shall mean either the EPCC in Frankfurt exhibition or the EPCC Global exhibition, in relation to which you are an Exhibitor, Participant or Attendee
  • Participant: Shall mean any business, company, organisation, partnership, firm who has been accepted for participation in an EPCC Global Event
  • Stand: Shall mean a specific floor area of venue of the EPCC Global In-Person Event which has been contracted to an Exhibitor at an EPCC Global In-Person Event
  • Venue Owner: Shall mean the owner of the venue where the EPCC Global In-Person Event takes place
  • You: Shall mean an Exhibitor, Participant or Attendee


2. Who we are

2.1 EPCC Global Inc., a company registered in Canada with company number 1148028-6, having its registered office at Toronto, Canada

2.3  EPCC Global LDA, a company registered in Portugal with company number 516651005, having its registered office at Lisbon, Portugal.

2.4 Explore Productive Chamber of Commerce (EPCC) is a NPL-incorporated company, having its address at Centre No 167935/73/074, Kathmandu, Nepal provides support services to the Asian market.


3. Terms

3.1  These Terms and Conditions (“Terms”) apply to you during and in relation to your attendance at EPCC Global Events

3.2  You must:

3.2.1  be over the age of 18 to attend an EPCC Global Event;

3.2.2  comply with all health, safety and security advice provided to you by EPCC and/or the Venue Owner, whilst at an EPCC Global Event, including but not limited to any guidance or procedures that you are asked to comply with relating to public risks, health and safety and COVID-19 procedures, as set out in 3.3 below;

3.2.3  comply with any terms and conditions provided to you by the Venue Owner;

3.2.4  comply with any reasonable instructions EPCC provide to you during an EPCC Global Event; and

3.2.5  comply with all Applicable Laws, including but not limited to Anti-Bribery Laws.

3.3 You must comply with the specific COVID-19 terms and conditions at EPCC Global Events:

3.3.1 you must be able to present proof that you are fully vaccinated via an EPCC-approved app. Fully vaccinated means that you have had two doses (except where only one is required by the manufacturer) of a WHO-approved vaccine at least two weeks before EPCC Global Events starts.

3.3.2 you must certify at you are not sick and that you do not have any signs or symptoms of COVID-19. You will not enter EPCC Global Events if you are experiencing any signs or symptoms of COVID-19. You acknowledge that common symptoms of COVID-19 include:

  • fever or chills
  • cough
  • shortness of breath or difficulty breathing
  • new loss of taste or smell
  • sore throat
  • congestion or runny nose
  • nausea or vomiting
  • diarrhea

3.3.3 You will immediately isolate yourself and leave EPCC Global Events and notify EPCC staff if you, or someone you have been in close contact with, is exposed to COVID-19, exhibits COVID-19 symptoms or receives a positive COVID-19 test result.

3.3.4 You expressly agree to comply fully with appropriate COVID-19 health and safety measures and protocols for attendance at EPCC Global Events. If needed EPCC will have limited face masks available for those attendees who do not bring their own masks to the event. EPCC reserves the right to remove any attendee from EPCC Global Events for failure to adhere to the required COVID-19 health and safety measures and protocols.

3.3.5 While in attendance at EPCC Global Events, you will make every effort to maintain CDC-recommended hygiene procedures at all times, including following the guidelines of frequent hand washing (or a suitable sanitizing alternative), avoiding touching your eyes, nose and mouth in public places, and covering coughs or sneezes with a tissue or the inside of your elbow.

3.4  Whilst at an EPCC Global Event you must not:

3.4.1  be intoxicated or under the influence of drugs;

3.4.2  smoke in any areas other than designated smoking areas;

3.4.3  take part in any canvassing, leafleting, demonstrations or fundraising which have not been pre-agreed with EPCC;

3.4.4  be rude, threating, aggressive, harassing or violent towards any person;

3.4.5  cause injury or damage to any other person or property;

3.4.6  take part in any objectionable behaviour or any activity, which may disrupt the EPCC Global Event, Exhibitors or Participants;

3.4.7  act in a manner which damages or could damage the reputation of EPCC;

3.4.8  undertake unauthorised use of photography, filming or recording; or

3.4.9  breach the intellectual property rights of EPCC, an Attendee, Participant or an Exhibitor.

3.5  You must not bring animals or pets to an EPCC Global In-Person Event unless such animals are required for medical purposes.

3.6  EPCC strives for its EPCC Global Events to be a positive experience from beginning to end for everyone. EPCC celebrate the diversity of all Attendees, Participants, Exhibitors, EPCC staff or Venue Owner staff, and will not tolerate Discriminatory Behaviour by or towards anyone taking part or attending an EPCC Global Event (whether physically or through any digital medium). During your attendance at an EPCC Global Event you agree to respect and be kind to everyone at the EPCC Global Event regardless of their gender, race, religion, age, sexual orientation, disability or any other aspect of appearance or background.

3.7  In the event EPCC (acting in its sole discretion), deems you have failed or are likely to fail to comply with your obligations in clause 3.2 to 3.6 above, EPCC reserves the right to stop any activity on the part of any attendee that may interfere with, or cause annoyance to any Exhibitors or any other Attendees. Exhibitors or sponsors reserve the right to refuse an Attendee’s participation in any EPCC Global Event that they have organized, including but not limited to EPCC Global Events taking place on their exhibition stand (whether in-person or digital), events taking place at another venue, or digital events. EPCC shall not be liable to the Attendee for any loss suffered as a result, including the right to a refund, as well as any liability in respect of activities undertaken by other third parties (including Participants, Exhibitors or Attendees) at an EPCC Global Event.


4. Warranties

4.1  EPCC makes no guarantee as to the suitability or appropriateness of an EPCC Global Event for you.

4.2  All content and information at the EPCC Global Event is provided on an “as is” basis and EPCC makes no guarantee as to the accuracy of any content and information provided to you at the EPCC Global Event, whether from EPCC, a Participant or otherwise.


5. Liability

5.1  Nothing in these Terms limits any liability which cannot legally be limited, including, where so limited, liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.

5.2  Subject to clause 5 (1) above, EPCC shall not, in relation to any loss you suffer whilst in attendance or arising out of your attendance at the EPCC Global Event, be liable for any:

5.2.1  loss of profit, goodwill, business, loss of agreements or corruption to data;

5.2.2  any consequential, indirect or special losses however arising;

5.2.3  any remote losses that could not reasonably have been foreseen by the parties;

5.2.4  any proportion of any loss that was caused or contributed to by any person other than EPCC;

5.2.5  any proportion of any loss that could reasonably have been mitigated but was not mitigated; or

5.2.6  any combination of the above.

5.3  Subject to clause 5 (1) and (2) above, EPCC’s total liability to you under these Terms and in relation to the EPCC Global Event:

5.3.1  for loss arising from EPCC’s failure to comply with its data processing obligations, shall not exceed €1,000; and

5.3.2  for all other loss or damage shall not exceed €2,000.

5.4  Subject to clause 5.3.1, EPCC does not accept responsibility for any loss you suffer as a result of any loss, damage or theft of personal property whilst attending the EPCC Global Event and any personal property you bring to an EPCC Global Event is at your own risk.

5.5  Subject to clause 5.1 above, EPCC assumes no liability in relation to any loss you incur at the EPCC Global Event which arises as a result of the Venue and would be the liability of the Venue Owner.  

5.6  Notwithstanding all precautions taken by EPCC, Venue Owners or any other third parties at an EPCC Global In-Person Event, EPCC shall not be liable in any way for, and Participants, Exhibitors and Attendees by participating in the Event waive any claims with respect to, any issues relating to public health matters generally, and specifically COVID-19, if any Participants, Exhibitors or Attendees contract COVID-19 at the Venue whilst attending an EPCC Global In-Person Event.  Attendance at an EPCC Global In-Person Event is entirely at your own risk and you must:

5.6.1  make your own assessment as to whether you are comfortable to attend and travel to and from the EPCC Global In-Person Event;

5.6.2  take all precautions as recommended by general health and safety authorities (including, but not limited, travel quarantine or other restrictions or recommendations that may be in place relating to anyone travelling to another country or place where the EPCC Global In-Person Event is located);

5.6.3  comply with any specific precautions or guidelines notified to you by a Venue Owner and/or EPCC as may be relevant for that specific EPCC Global In-Person Event.

5.7  EPCC is not responsible for the acts or omission of any Attendees, Participants or Exhibitors at the EPCC Global Event and any contracts or agreement entered into by you and a Participant, Exhibitor or Attendee during or as a result of the EPCC Global Event is entirely at your discretion and EPCC shall have no liability in relation thereto.

5.8  Any opinions or views of any speaker, Exhibitor, Participant or Attendee, may not necessarily be the opinion or view of EPCC and EPCC does not (unless it expressly states so otherwise) endorse any statement, view or opinion of any speaker, Exhibitor, Participant or Attendee.


6. Data Protection

6.1  EPCC processes your personal data in accordance with its privacy policy which can be viewed here (“Privacy Policy”).

6.2  During your attendance at an EPCC Global In-Person Event, you will be provided with a badge, which when scanned will provide personal data about you including information you have provided at registration. EPCC and the Venue Owner may need to scan and process this information for administration and security purposes. Where EPCC collects such personal data it does so in accordance with its Privacy Policy. For more information in relation to this please click here. Where the Venue Owner collects such personal data it does so in accordance with its privacy terms. Should you wish to review such terms you should liaise directly with the Venue Owner.

6.3  During the EPCC Global In-Person Event, Exhibitors and/or Participants may ask to scan your badge. It is at your discretion whether you permit such scanning. EPCC has no control over the Exhibitors and/or Participants use of the personal data it collects when scanning your badge and Exhibitors and/or Participants collect such personal data in accordance with their privacy terms. Should you wish to review such terms you should liaise directly with the Exhibitor or Participant. EPCC has no control over this.

6.4  EPCC does not collect personal data through CCTV or webcams  at the EPCC Global In-Person Event, but the Venue Owner and/or Exhibitors may do so. If you have any questions in relation to this, you should check this with these third parties.


7. Photographs and Image Use

7.1  EPCC may take photographs, audio, recordings and video footage (“Material”) at EPCC Global Events and use them to promote future events, in direct mail and email marketing, newsletters, educational materials, social media, press releases and broadcasts over the internet, through our broadcast partners, or via other broadcast services (“Permitted Use”).

7.2  For Material where inclusion of your image or personal data is incidental and you cannot be identified EPCC do not consider it to be feasible or necessary to obtain your express permission.

7.3  You acknowledge and agree that by attending an EPCC Global Event, Material may be created for which your image is in the forefront of the Material and you can be identified, but you are not the intended subject matter. If you do not want to be included in such Material, please notify EPCC prior to your arrival at the Exhibition. If you do not notify EPCC of such, your attendance at the Exhibition is deemed consent to us or our third parties creating the Material and using it for the Permitted Use.

7.4  Where EPCC ask you to be photographed, interviewed or filmed and you agree to do so, your acceptance to be photographed, interviewed or filmed will be deemed consent for our use of the Material for the Permitted Use.

7.5  Where consent is provided or deemed in accordance with clauses 7.3 and 7.4 above, you do not object to EPCC:

7.5.1 storing copies of the Materials for as long as necessary to fulfil the Permitted Use; and

7.5.2  sharing the Material with the EPCC Global and/or third parties EPCC appoints in connection with achieving the Permitted Use.

7.6  You have the right to withdraw the consent you have provided but this will not affect the lawfulness of any processing carried out by EPCC before you withdrew your consent.  For the purposes of data protection laws, EPCC is the controller and responsible for the personal data comprising the Materials.

7.7  By attending an EPCC Global Event, you hereby agree to EPCC collecting and using your name, photograph and biography in connection with the Permitted Use. You can request to have your image removed if you wish.

7.8  You agree that EPCC is the owner of all Material and that in relation to your image, you hereby waive any rights attached to the use of such image by EPCC including the waiver of any moral rights or image rights, and agree that EPCC shall be entitled to edit, crop, splice, treat and edit (at EPCC’s discretion) without the need to inspect or review the Material.

7.9  In certain circumstances Participants, Exhibitors and other Attendees may take photographs or conduct filming. In such circumstances EPCC do not have control over what images they collect and their use of such and if you have any questions in relation to this you should discuss this with the relevant third party.


8. Intellectual Property Rights

8.1  EPCC is the owner or the licensee of all intellectual property rights in the content it provides or displays at EPCC Global Events. The Participants and/or Exhibitors are the owners or licensee of all intellectual property rights in the content they provide or display at an EPCC Global Events. Such works are protected by copyright laws and treaties around the world and all such rights are reserved.

8.2  You acknowledge the intellectual property ownership rights set out in clause 8.1 above and agree that unless EPCC or the applicable Participant or Exhibitor expressly grant you permission to use such intellectual property rights you shall not to infringe such intellectual property rights.

8.3  You hereby confirm you are the owner of licensee of all intellectual property rights in any content you provide or display at an EPCC Global Event.

8.4  You agree to indemnify EPCC against all loss it may suffer as a result of your failure to comply with clauses 8.1- 8.3 above.


9. General

9.1  These Terms and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of Portugal.

9.2  Each party irrevocably agrees that the courts of Portugal shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms or its subject matter or formation.

9.3  If any provision or part-provision of these Terms are or become invalid, illegal or unenforceable, they shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of Terms.

9.4  A waiver of any right or remedy under these Terms or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy and a failure or delay by a party to exercise any right or remedy provided under this agreement or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy.

10. Updates

10.1  EPCC reserves the right to update these Terms from time to time at its discretion. These Terms were last updated on 12 December 2021.


Email disclaimer notice

Any EPCC Global emails (and any attachments thereto) are confidential, and may be legally privileged, and are for the intended recipient(s) only. Access, disclosure, copying, distribution or reliance on any EPCC Global emails by anyone else is prohibited and may be a criminal offence. Please delete EPCC Global emails if obtained in error and notify the sender. Any views expressed in EPCC Global emails are those of the individual sender, not those of the company unless endorsed by a legal officer of EPCC Global.